https://diamondblogging.com/best-virtual-data-room-and-its-benefits/
Governance Online Meetings can be effective and fun ways to take decisions that affect the whole organisation. They are not a substitute for meetings in person. Shareholders and members of the board of directors have to be physically present to take decisions that legally binding.
Virtual meetings should be conducted in a way that is as similar to the in person experience as is feasible. This means that participants have to prepare for the meeting by studying any materials that are more advanced and must be punctual and should interact with one another just as they would during an in-person meeting.
The best way to do this is to prepare a meeting agenda that is distributed to all participants ahead of time and give a specific timeframe for each item on the agenda. This will ensure that discussions remain on track and will prevent the meeting from going over time. The presiding officer could also encourage participants to send messages or raise their hands whenever they would like to take part. This will allow participants to voice their opinions without disturbing other chat participants, and will make them feel less lonely.
The presiding officer can also encourage the use the silence button. This will reduce background noise, such as children crying, dogs barking, or doorbells that ring. Also, they should make sure to check in regularly with attendees to ensure they’re able to participate. In addition, they should make an effort to ensure that the minutes are recorded and any important actions or decisions taken during the meeting are recorded.